Executive Assistant

• Collaborative, friendly and supportive team culture
• Dynamic, rewarding and high impact role
• Full time position - This role is 5 Days in the Executive Office within the hospital

Are you an experienced Executive Administration Professional looking for a rewarding opportunity?

About The Role

An exciting job opportunity has arisen for a dynamic individual with experience in a high functioning Executive Administrative position to join our Executive team.

Norwest Private Hospital is seeking an experienced EA who will take initiative and anticipate key events, taking actions to enable the smooth running of the executive office. You will be highly competent in managing complex and frequently changing schedules, build strong relationships, be highly organised and manage sensitive information in a confidential manner.

You will be supporting a fast paced, high energy executive professional, with a broad portfolio consisting of internal and external stakeholders.

About Us

Norwest Private Hospital: A Commitment to Patient-Centred Care

At Norwest Private Hospital, we prioritize the needs and well-being of our patients above all else. Our dedicated team comprises highly skilled surgeons, specialist doctors, compassionate nurses, allied health professionals, and efficient support and administration staff. Together, we strive to deliver an exceptional healthcare experience that encompasses every aspect of patient care.

Equipped with cutting-edge technology and advanced robotics, Norwest Private Hospital offers a comprehensive range of surgical, medical, and obstetric services. While we are particularly renowned for our expertise in orthopaedics, neurosurgery, cardiac surgery, and cardiology, we also take pride in being a preferred choice for expecting mothers and growing families, ensuring tailored care throughout their journey.

Nestled in the rapidly evolving North West corridor of Sydney, Norwest Private Hospital is proudly operated by Healthscope, a prominent provider of private healthcare in Australia. With 277 beds, our facility is designed to accommodate high acuity needs, complemented by a fully equipped Emergency Department situated in Bella Vista.

We invite you to experience the dedication and excellence that define patient care at Norwest Private Hospital, where innovation meets compassion in a supportive environment for all.

Key Responsibilities
As the Executive Assistant to the Director of Nursing (DON) you will be responsible for 3 key areas:

• Provide organisational and administrative support to the DON to enable them to execute the role efficiently.
• Including diary management, liaising with internal, external and international personnel regarding complex diary and meeting management.
• Coordinate executive communications, including, taking calls, responding to emails, drafting correspondence, oversee the creation of documents, minute taker and distribution of minutes, various reports and presentations
• Maintaining an organised filing system of paper and electronic documents
• Contribute to a team environment, working collaboratively in sharing and generating ideas, empowered to achieve outcomes.
• Liaising with the Payroll office as the key contact for the Norwest team.
• Human Resources related matters including:
• Attending to employee on-boarding and day 1 orientation activities
• Assist the exec team with Human Resources matters including local contract changes
• HR record keeping, filing and data reporting

Essential Criteria

• Three years executive administration experience in a busy and professional environment
• Advanced computer skills in MS Office (Outlook, Word, Excel and PowerPoint)
• Highly developed organisational skills with the ability to prioritise tasks and meet deadlines in a fast paced environment
• High level attention to detail, including in written materials
• Strong organisational and time management skills with the ability to multitask
• Outstanding customer service
• Excellent interpersonal and communication skills
• Advanced skills and demonstrated experience in the use of Microsoft Office (Word, Excel, Outlook) & KRONOS System
• High level of confidentiality
• Ability to work autonomously and within a team
• Ability to follow instructions and take directions
• Previous administrative experience in a hospital/health care environment is desirable

Why Healthscope?
When you join Healthscope, you become part of our Community of Care.

Our people are at the heart of our organisation – no matter the role, every day our people make a difference to the lives of our patients and their families. We work together to create positive, memorable experiences, alongside our quality care, in every moment of every day.

As the only national private hospital operator and healthcare provider in Australia, our 42 sites are supported by our central Support Office, enabling them to provide an exceptional experience for the communities we care for. Healthscope opens the door to endless opportunities for our people, giving them the flexibility to work across one or multiple hospitals across our network.

We encourage the pursuit of continuous professional development and education and support our people to grow and flourish securely.

We pride ourselves on working with talented, passionate and caring people to ensure our patients receive the highest quality care and experience during their stay with us.

While our hospital network is vast, Healthscope is a family. We support each other, we share learnings, celebrate successes and face challenges together.

Come and be the difference in our patient’s lives.

Applications close: 7 June 2025

To Apply: Please click on the 'Apply' button to be taken to our online application form. For any questions, please reach out to recruitment@healthscope.com.au

More Information: Our commitment to quality and safety for our patients, staff and visitors is our highest priority. Applicants will be required to provide a current National Police check, WWCC (where applicable) and Evidence of right to work in Australia prior to appointment. Staff in patient contact roles will be required to provide proof of immunity to specified infectious diseases as a Category A Healthcare worker.